Privacy Policy
Last Updated: October 31, 2025
Introduction
BARS AI, operated by WFY Solutions ("we," "our," or "us"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website barsanalytics.com and use our services.
Our Core Privacy Commitment
We don't collect, store, share, or sell your client data. Period.
When you use BARS AI to generate reports from your QuickBooks or Sage data, that data flows directly from your accounting software to your reports. We do not store your financial data or your clients' information on our servers.
Information We Collect
Account Information
- Name and email address
- Company name
- Billing information (processed securely through Stripe)
- CPA license information (for verification purposes)
Usage Information
- Number of reports generated
- Feature usage statistics
- Service performance metrics
- Browser type and operating system
Information We Do NOT Collect
- Your clients' financial data
- Individual transaction details
- Bank account information
- Social Security numbers or tax IDs
How We Use Your Information
We use the information we collect to:
- Provide and maintain our service
- Process your subscription payments
- Send you service updates and support communications
- Improve our product features
- Comply with legal obligations
- Detect and prevent fraud
QuickBooks and Sage Integration
When you connect BARS AI to QuickBooks or Sage:
- We use OAuth 2.0 for secure, read-only access
- Data is retrieved only when you generate a report
- Data is processed in real-time and not permanently stored
- You can revoke access at any time through your accounting software
Data Storage and Security
We implement industry-standard security measures including:
- Encryption in transit (TLS 1.2+)
- Encryption at rest for account data
- Regular security audits
- Access controls and authentication
- Secure data centers (AWS/DigitalOcean)
Data Retention
We retain your account information for as long as your account is active. Financial data from your accounting software is never retained beyond the report generation process.
Third-Party Services
We use the following third-party services:
- Stripe: Payment processing (subject to Stripe's privacy policy)
- QuickBooks/Sage: Accounting data integration (subject to Intuit/Sage privacy policies)
- Cloudflare: Website hosting and security
- OpenAI: AI-powered report generation (data is not used for model training)
Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your account
- Export your data
- Opt-out of marketing communications
- Revoke QuickBooks/Sage access
GDPR Compliance (for EU Users)
If you are in the European Union, you have additional rights under GDPR including:
- Right to data portability
- Right to restriction of processing
- Right to object to processing
- Right to lodge a complaint with supervisory authorities
CCPA Compliance (for California Users)
California residents have the right to:
- Know what personal information is collected
- Know whether personal information is sold or disclosed
- Opt-out of the sale of personal information (Note: We do not sell personal information)
- Request deletion of personal information
- Non-discrimination for exercising CCPA rights
Cookies
We use essential cookies for authentication and service functionality. See our Cookie Notice for details.
Children's Privacy
Our service is not directed to individuals under 18. We do not knowingly collect information from children.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or prominent notice on our website.
Contact Us
If you have questions about this Privacy Policy or our data practices:
WFY Solutions
Morrisville, Vermont
Email: [email protected]
Website: wfysolutions.com